We’re excited to welcome students and faculty back to the museum this semester, and the information here will allow all involved to visit with us in a safe and healthy manner. At this time, only students and faculty who need to view museum collections in connection with course work will be allowed to visit the museum, but we hope to expand availability to all on-campus residents as college COVID restrictions ease.

Please read the guidelines below carefully as you plan for your visit. We recommend you start by watching the following short video about museum COVID visit guidelines, which is required for entering the museum.

For All Visitors:

• Please do not enter the museum if you have signs of respiratory illness, or have recently been in close contact with someone who has been diagnosed with COVID-19. If you have symptoms of COVID-19, please seek medical attention.
• Masks must be worn at all times.
• Maintain at least 6 feet of distance from other people in the museum.
• We encourage you to sanitize your hands frequently using the sanitizer stations inside the museum.

For Faculty:

Any faculty member who would like to bring a class to the museum should email Mikki Lane to reserve gallery space for your class visit (vs. individual student reservations, which are covered below). Gallery space and timeslots are limited.

Please arrive at the Museum 10–15 minutes prior to your arranged class visit reservation so that you can:

• Watch our short video about museum COVID visit guidelines, if you have not already watched it.
• Access the location of the artwork(s) that your class(es) will need to study.
• Prepare and give directions for students about where to find the artwork(s) within the museum and what signage and/or instructions they should follow to get there.
• Familiarize yourself with the location of the clean/dirty stool racks.

If it will not be possible to arrive early on the day of your class visit, then please use our Microsoft Bookings platform (see instructions below) to reserve an individual timeslot in the days prior to your class visit so that you can prepare, or call Mikki Lane at 443-2309 to make alternate arrangements.

When you arrive at the museum, push the buzzer to the left of the museum entrance to activate the intercom system and alert the Security Team that you are here. The intercom system works like a walkie-talkie: you have to hold down the button while you are talking, then release it so that the other party can respond. Please let the Security Monitor on duty know that you (or Mikki, on your behalf) have made a Bookings reservation for a class visit. Give them your name and phone number. The Security Monitor will let you know when the museum doors are unlocked (if not already propped open) and it is safe for you to enter.

When your class arrives:

• Please stay at the entrance to the Museum with your students, until all have entered.
• The door will be propped open for easy entrance. We want to ensure that only your class enters the museum.
• Please keep careful attendance of your students. We may need to access this information for contact tracing.
• Please refrain from any “bottlenecking” at the entrance to the museum and the cubby area. Students should enter one at a time (with social distancing) and put personal items in the cubbies provided. When the entire class is inside the museum, the doors may be closed.

Email Mikki now to reserve a class visit time

For Students:

All students will be required to engage with our short video about museum COVID visit guidelines (embedded above) before entering the museum. We recommend viewing it prior to the start of your scheduled visit, but it will also be available for viewing on the tv monitor outside the lobby entrance of the museum.

Any student who needs to visit the museum for course work will need to reserve a timeslot via our Microsoft Bookings platform in advance, no exceptions, and we strongly encourage students to plan ahead and to make reservations as far in advance as possible, as gallery space and timeslots are limited. However, we understand that schedules change and that opportunities arise at the last minute, and we will make a reasonable effort to accommodate reservations on short notice. To that end, it is possible to secure a reservation even just a few minutes prior to its start time as long as that timeslot is still available for bookings on our Bookings page.

Visits are for a maximum of 45 minutes. Scheduled visits begin at the top of the hour, but you are welcome to arrive later in your 45 minute time slot if you are unable to arrive on the hour or if you don’t require the full 45 minutes in the museum. Please keep in mind that visitors who are still in the galleries at the :45 minute mark may be instructed to exit the museum to make way for subsequent visitors.

At this time, it is not permissible for one person to schedule a time slot for multiple visitors—i.e., if you want to be accompanied by a friend, then he/she/they will need to make his/her/their own reservation. Yes, the system will technically allow you to go back in and make a second booking for the same timeslot, but just don’t do it, okay? We need to know that each registrant has overtly agreed to the visit guidelines by entering his/her/their own information. Thanks, you’re a star.

How to reserve a museum visit time through Microsoft Bookings:

• For now, only users with Microsoft Office365 accounts through Middlebury College will be able to access our Bookings platform, so you will be required to authenticate with your Middlebury username and password to complete the process.
• Visit our bookings page and select the date you would like to visit, then make a timeslot selection from the hours that are available for that date.
• In the “Add your details” section, enter your first and last name, your Middlebury email address, and your phone number with no parentheses, hyphens, or spaces.
• In the “additional information” section, indicate whether you have viewed the mandatory orientation video and check the box to agree that your submitted information may be used for purposes of contact tracing.
• Finally, click the blue “Book” button to complete the reservation. You should see a message that says “Thank you for booking with us. You will receive a confirmation email shortly.” If you receive an error message instead, simply refresh the page, re-enter your information, and resubmit. If you continue to receive an error message, it may mean that the timeslot you’re trying to book is no longer available.
• If you experience technical difficulties or need further assistance with our Bookings platform, please email MuseumReservations@middleburycollege.onmicrosoft.com with the full details of your issue.

When You Arrive at the Museum:

When you arrive at the museum, push the buzzer to the left of the museum entrance to activate the intercom system and alert the Security Team that you are here. The intercom system works like a walkie-talkie: you have to hold down the button while you are talking, then release it so that the other party can respond. Please let the Security Monitor on duty know that you have made a Bookings reservation for an individual visit. Give them your name and phone number. The Security Monitor will let you know when the museum doors are unlocked (if not already propped open) and it is safe for you to enter.

Reserve an individual visit time now